ETHOS is dedicated to safeguarding the privacy of your personal data. This statement outlines our policy regarding the collection, handling, protection, and your rights concerning your data.
What Personal Data Do We Collect?
ETHOS, a leadership consulting firm offering advisory and search services, collects various personal data necessary to provide these services. The information we collect depends on our relationship with you.
Candidate / Participant
We may collect personal data including name, contact information (email address, address, telephone number), professional experience, photographs, individual capabilities, qualifications, professional style profile, peer reviews, executive competencies, interview notes, and recordings and transcripts (if applicable). This data may be obtained directly from you, publicly available sources, your professional networking profile, news reports, and/or third parties such as clients, professional partners, sources/referees, and authorized background check/verification providers. Additional information, such as education history, languages, social activities, compensation details (where permitted by applicable legislation), and demographic information, may also be collected for executive search candidates. Providing diversity information is voluntary and will not affect any assessment or search.
If you participate in our services such as Individual Style Profile, Executive Intelligence (ExI) evaluation, Coaching Programmes, or Organizational Culture Evaluations, we may also collect information regarding your responsibilities at work, character traits, employment details, and development preferences, among other information provided through evaluative measures or surveys.
Referee or Source
If you provide a personal reference or feedback, we may collect and process your name, contact details, certain professional and employment details, references and feedback, and your connection to the individual. Any reference or feedback you provide would not be attributed to you if shared with third parties unless you allow us to do so.
Client or Supplier
For clients or suppliers, we typically collect contact details such as name, telephone number, address, email address, job title, and business record related to the services.
How Do We Use Your Personal Data?
We process your personal data to provide our services and maintain our business relationship with you. This may include contacting you about assignments, verifying profile details, identifying, assessing and evaluating individuals, presenting insights, analysis or reports to clients, and other related activities.
We may also use the data for purposes such as background checks, improving our business operations, sharing marketing materials, inviting you to events, working with partners and vendors, maintaining business records, exercising legal rights, and complying with legal and regulatory requirements.
We ensure that your personal data is used only for its intended purpose and will not be processed in any way contrary to what is outlined in this policy. We do not sell your personal data.
What is our Legal Basis for Processing your Personal Data?
Our legal basis for processing your personal data depends on the information and processing activity involved and the specific context in which it was obtained. This may include our legitimate business interest, your consent where required by law, or compliance with legal and regulatory requirements.
Where the Personal Data is Held and How It Is Transferred
Personal information is held on ETHOS’s secure global proprietary database, accessible to offices worldwide. We have implemented safeguards including Binding Corporate Rules to protect your data. Your information may be transferred to clients, partners, or approved third-party providers as outlined in this policy.
We may disclose personal information as required by law or to protect legal rights or vital interests.
Information Security and Integrity
We have implemented security measures to safeguard personal information against unauthorized access or processing. These measures are periodically reviewed and updated.
How Long Do We Retain Your Personal Data?
We retain personal data as long as necessary for the purposes outlined in this policy and depending on our relationship with you. Once the need for retention expires, we delete or anonymize the data in accordance with data minimization principles.
Your Rights
You have rights to access, erase, correct, update, or complete your personal data, and to request no further contact from ETHOS. Additionally, you may request data transfer, object to our use of your data, or withdraw consent. California residents have specific rights under the CCPA. You may exercise these rights by contacting us at info@ethossearch.com or bringing a complaint to the relevant data protection authority.
Interactions with Third Party Services
Your interactions with third-party services may be governed by their own privacy policies. Our use of your personal data is governed by this Privacy Policy.
Changes to this Policy
We may update this policy, with any material changes posted on our website. Please check this page regularly for updates.
If you have questions about this Privacy Policy, please contact us at info@ethossearch.com.